Privacy Policy for YoutubeToText.ai
Effective Date: July 1, 2025
Last Updated: July 1, 2025
1. Introduction
Welcome to YoutubeToText.ai ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://YoutubeToText.ai and use our YouTube transcription services.
By accessing or using our service, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
2.1 Information You Provide Directly
- YouTube URLs: Links to YouTube videos you submit for transcription
- Email Address: If you create an account or subscribe to updates
- Payment Information: Processed through secure third-party payment processors (we do not store credit card details)
- Contact Information: When you reach out to us for support
2.2 Information Collected Automatically
- Usage Data: How you interact with our service, pages visited, time spent
- Device Information: IP address, browser type, operating system, device identifiers
- Log Files: Server logs containing IP addresses, browser types, access times
- Cookies and Tracking Technologies: Session cookies, analytics cookies, and similar technologies
2.3 YouTube Content
- Video Metadata: Title, description, duration of videos you submit
- Audio/Video Content: Temporarily processed for transcription purposes only
- Transcribed Text: Generated transcriptions of the submitted videos
3. How We Use Your Information
We use the collected information for the following purposes:
- Service Provision: To transcribe YouTube videos and deliver results
- Account Management: To create and manage user accounts
- Communication: To respond to inquiries and provide customer support
- Service Improvement: To analyze usage patterns and improve our service
- Legal Compliance: To comply with applicable laws and regulations
- Security: To protect against fraud, abuse, and security threats
4. Information Sharing and Disclosure
4.1 We Do Not Sell Your Personal Information
We do not sell, rent, or trade your personal information to third parties.
4.2 We May Share Information In These Situations:
- Service Providers: With trusted third-party services that help us operate our platform (hosting, analytics, payment processing)
- Legal Requirements: When required by law, court order, or government request
- Business Transfer: In connection with a merger, acquisition, or sale of assets
- Safety and Security: To protect the rights, safety, and security of our users and the public
- Consent: When you explicitly consent to sharing
4.3 Third-Party Services We Use:
- YouTube: To access video metadata and content
- Cloud Storage Providers: Render.com
- Analytics Services: Google Analytics (anonymized)
- Payment Processors: Stripe
5. Data Retention
- Transcribed Content: Deleted immediately after delivery unless you save it to your account
- Temporary Files: Audio/video files are deleted within 24 hours of processing
- Account Data: Retained until account deletion or as required by law
- Analytics Data: Aggregated and anonymized data may be retained indefinitely
- Log Files: Retained for 30 days for security purposes
6. Data Security
We implement appropriate technical and organizational measures to protect your information:
- Encryption: Data transmission using SSL/TLS encryption
- Access Controls: Limited access to personal information on a need-to-know basis
- Regular Security Audits: Ongoing monitoring and security assessments
- Secure Infrastructure: Industry-standard security practices for our servers and databases
However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
7. Your Privacy Rights
Depending on your location, you may have the following rights:
7.1 General Rights:
- Access: Request information about the personal data we hold about you
- Correction: Request correction of inaccurate or incomplete data
- Deletion: Request deletion of your personal data (subject to legal requirements)
- Portability: Request a copy of your data in a machine-readable format
- Objection: Object to processing of your personal data for certain purposes
7.2 GDPR Rights (EU Users):
- Right to restrict processing
- Right to data portability
- Right to withdraw consent at any time
7.3 CCPA Rights (California Users):
- Right to know what personal information is collected
- Right to delete personal information
- Right to opt-out of the sale of personal information (we don't sell data)
- Right to non-discrimination
To exercise these rights, contact us at [privacy@YoutubeToText.ai].
8. Cookies and Tracking
8.1 Types of Cookies We Use:
- Essential Cookies: Required for the service to function
- Analytics Cookies: Help us understand how you use our service
- Preference Cookies: Remember your settings and preferences
8.2 Managing Cookies:
You can control cookies through your browser settings. Note that disabling certain cookies may affect functionality.
9. International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers, including:
- Standard Contractual Clauses approved by the European Commission
- Adequacy decisions by relevant authorities
- Other appropriate safeguards as required by law
10. Children's Privacy
Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us immediately.
11. Third-Party Links
Our service may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by:
- Posting the new Privacy Policy on this page
- Updating the "Last Updated" date
- Sending an email notification for material changes (if you have an account)
Your continued use of the service after changes constitutes acceptance of the updated policy.
13. Contact Information
If you have any questions about this Privacy Policy or our privacy practices, please contact us:
Email: info@youtubetotext.ai
Website: https://youtubetotext.ai
14. Legal Basis for Processing (GDPR)
For EU users, our legal basis for processing personal information includes:
- Consent: When you explicitly consent to processing
- Contract: To fulfill our service agreement with you
- Legitimate Interest: To improve our service and ensure security
- Legal Obligation: To comply with applicable laws
This privacy policy was last updated on July 1, 2025. Please review it periodically for any changes.